The Public Sector Organizations, as a result of their capacity lapse and comprehension problem, commit violation of PPRA Rules while conducting the procurements. The violations are mostly committed in the following areas of procurement:
- Procurement Planning (Rule 8 & 9)
- Formulation of Specifications (Rule 10)
- Delegation of Powers to the downstream officers to create Procurement Mechanism (Rule 11)
- Response Time (Rule 14)
- Prequalification of the Prospecting Bidders (Rule 16)
- Blacklisting of Suppliers and Contractors (Rule 21)
- Immediate availability of Bidding Documents, Incomplete Bidding Documents (Rule 25(1), 25 (2) )
- Bid Security (Rule 27)
- Formulation of Evaluation Criteria (Rule 31)
- Announcement of Evaluation Reports (Rule 37)
- Selection of Relevant Procurement Procedures (Rule 38)
- Understanding of difference between Emergency Procurement and Procurement in Urgency (Rule 59)
- Publication of Evaluation / Bid and Award of Contract
Remedies
Rule 12
- Always upload a clear, readable & legible copy of tender advertisement.
- The advertisement file size should be less than 01 MB.
- The advertisement should be relevant to the procurement record that is uploaded on PPRA website.
- It is not necessary to upload the copy of same advertisement that is published in newspaper. The procuring agency can upload a copy of advertisement signed by competent authority on the PPRA website.
Rule 14
- The date that is entered on web portal & mentioned in advertisement should be the same.
- Always mention the last date of submission in your uploaded advertisement.
- Procuring agency can give as many days on account of response time to bidders more than the time stipulated in Rule 14 of PPR-14. It is always better to send advertisement for publication at least 25-30 days before the date of submission/opening of bids. A Procuring Agency Must Not wait till only 15-16 days remain till the date of submission/opening of bids as DGPR office sometimes take some days to process the case.